Word & Outlook tips

This column will give you regularly great ideas to increase productivity and improve presentation when working in Microsoft Word or Outlook.

  Outlook 2003

Viewing 6 Weeks

Would you like to see 6 weeks in the Calendar's month view? Drag your mouse across 6 weeks in the navigation calendars. (It's easier if you have 2 or more months of navigation calendars showing).

You can also use this method to workaround Outlook's inability to put the current week at the top of the screen by selecting "this week" as the first week in the selection

Delay Sending

Do you use Send immediately but sometimes wish you could take back the message? While Recall doesn't work very well, you can delay each message a few minutes just in case you change your mind.

Create an after sending rule and from the Action screen, choose defer sending for a specific number of minutes. You can apply the rule to all messages (don't choose a condition) or apply it to messages based on specific conditions, holding them for up to 120 minutes.

Combine Two Calendars

A lot of users ask: "I have two different calendars in Outlook. Can I get them into one calendar?"

Easy, switch to a table view - By category view works great for this - then click on one item, press Ctrl+A to select all and drag to the default calendar. You can also cut and paste after selecting all or choose Edit, Move to (Ctrl+Shift+V).

  Word 2003

Controlling How Body Text Is Displayed.

When working in Outline view, you can control how Word displays the body text under each heading. You can specify that only the first line of each paragraph be displayed, or that the entire paragraph be shown.

Converting Endnotes to Regular Text

If you have a document with lots of endnotes, you may need them converted to regular text so that they can be used properly by another program. Doing the conversion by hand can quickly get tedious, but there are a few things you can do to make the process easier.

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